Payables and Receivables You Can Actually Trust

Optematic implements and operates Bill.com as a core system within finance operations—not as a standalone AP tool. We focus on process accuracy, approval integrity, and clean integrations so payments, approvals, and reconciliations work reliably at scale.

Many Bill.com deployments break down when volumes increase or integrations are bolted on after the fact. Optematic designs Bill.com to operate cleanly with ERP, banking, and reporting systems—and we retain ownership after go-live to keep it running smoothly.

What We Deliver

End-to-End Bill.com Implementations
We implement Bill.com across accounts payable, accounts receivable (select scope), vendor management, approvals, and payment workflows—configured to reflect real finance processes and controls.

Approval & Payment Workflow Design
Optematic designs approval hierarchies, exception handling, and payment controls to reduce risk while maintaining speed and visibility for finance teams.

ERP & Finance Stack Integrations
Bill.com is unified with ERP systems (NetSuite, SAP, Odoo, Dynamics), banking platforms, and reporting tools through a managed orchestration layer. We handle data mapping, sync logic, and error handling to prevent reconciliation issues.

Controls, Auditability & Governance
We configure roles, permissions, approval trails, and documentation to support audits, internal controls, and finance leadership confidence.

Managed Services & Ongoing Operations
After implementation, Optematic operates Bill.com as a managed service—monitoring integrations, resolving issues, supporting enhancements, and adapting workflows as volumes and policies change.

Bill.com Capabilities We Implement & Operate

Optematic focuses on production-grade finance operations, not just feature enablement:

• Accounts Payable Automation
  Invoice intake, coding, approvals, and payments with visibility and control.

• Accounts Receivable (Select Scope)
  Invoicing, collections workflows, and handoffs to ERP and reporting systems.

• Approval & Exception Management
  Multi-level approvals, threshold-based routing, and exception handling.

• ERP Synchronization
  Reliable synchronization of vendors, bills, payments, and GL data.

• Cash Flow & Operational Visibility
  Clean data for downstream reporting and cash management.

• Operational Readiness & Support
  Documentation, runbooks, monitoring, and change management.

Integrations We Commonly Support

Bill.com delivers the most value when orchestrated across finance systems. Optematic commonly integrates Bill.com with:

• ERP platforms (NetSuite, SAP, Odoo, Dynamics)

• Banking and treasury systems

• Procurement and expense platforms

• CRM and billing systems (select scope)

• Data and analytics platforms

All integrations include monitoring, error visibility, and documentation to prevent silent failures.

Why Optematic Is Different

Most Bill.com partners focus on setup. Optematic focuses on operating finance workflows.

• We design Bill.com around real approval and payment processes

• We integrate Bill.com cleanly with ERP and banking systems

• We enforce controls and audit readiness

• We retain ownership after go-live

Bill.com becomes a reliable finance operations system, not a recurring fire drill.

The Outcome

With Optematic, Bill.com becomes:

• Easier to operate at higher volumes

• More reliable across ERP and banking systems

• Better governed for audits and controls

• A stable foundation for finance automation

Optematic — Bill.com implemented, integrated, and operated for scale.